Board & Committees

Home » Our Story » Board & Committees

Who are the people behind the Birkie? 

Board of Directors

Position2023/2024
PresidentDave Cooper
Vice President Charles World
TreasurerPatrick Finley
SecretaryTed Luyckx
Past President(Vacant)
Chief of LoppetCharles World
Director, Fund DevelopmentKeven McGhan
Director, MarketingDelia Meenhorst
Director, Program ServicesVacant (Contact us if you would like to become a part of the Birkie team!)
Director, Human ResourcesCharles World (Acting)
Director, FestivalVacant (Contact us if you would like to become a part of the Birkie team!)

Director-at-Large
(Birkie Training Coordinator)

Sara Szabo
Director-at-LargeVictoria Lee
Director, Ex-OfficioKeith Bocking

Description of Board Positions

PresidentThe President is responsible for the overall direction of the CBS, ensures that each of the board members completes their assigned tasks, chairs the Board meetings and chairs the annual general meeting. The President is one of the designated signing authorities of the Society.
Vice President The Vice President  presides at meetings in the President’s absence; replaces the President at functions when asked to do so by the President or the Board; and carries out other duties assigned by the President and the Board. The Vice President is one of the designated signing authorities of the Society.
Past PresidentThe Past President performs an advisory function with the Board and assists the Board as needed.
Director – Chief of LoppetThe Chief of Loppet is responsible for the technical preparation, administration, execution and supervision of the loppet by chairing the loppet committee and supervising/coordinating the efforts of the loppet committee members ensuring each of these people completes their respective tasks. Chief of Loppet is one of the designated signing authorities of the Society.
Director – TreasurerThe treasurer is responsible for maintaining the financial records of the society and for presenting suitable procedural processes by which the Society conducts its business. The treasurer is one of the designated signing authorities of the Society.Treasurer is one of the designated signing authorities of the Society.
Director – SecretaryThe secretary is responsible for recording, compiling and maintaining the minutes of meetings, receiving communications directed to the Society, corresponding, as directed by the Board, on behalf of the Society and compiling and maintaining a member database. Secretary is one of the designated signing authorities of the Society.
Director – FestivalThe Festival Director is responsible for preparing, maintaining and implementing a plan for the festival week activities of the Society. The main responsibilities are the three events at the host venue: Wednesday’s Volunteer Appreciation and Orientation; Friday’s Nordic Fair (trade show and bib pick-up) and Saturday’s post-Birkie celebration dinner, the Vikings’ Feast.  The Festival Director may be called upon by the Board to represent the Society at various functions or meetings.
Director – Human Resources The Human Resources Director is responsible for providing assistance to committee chairpersons regarding volunteers, preparing, reviewing and maintaining the job descriptions and job duties of the Society, reviewing the need for volunteers, the employment agreement for any paid staff and assisting the Board in carrying out its duties. This person will chair the nominating committee and prepare the nomination list for potential Board members to be presented at the annual general meeting. This person will work with the volunteer coordinator to facilitate volunteer recognition activities/events.
Director – MarketingThe Marketing Director is responsible for preparing, maintaining and implementing a comprehensive and detailed marketing plan, including a media plan, for promoting the activities of the Society locally, provincially, nationally and internationally.
Director – Fund DevelopmentThe Fund Development Director is responsible for devising, maintaining and implementing a program to be used in obtaining all sponsors for the Society’s events, chairing the sponsorship committee and coordinating the efforts of the committee members in securing sponsors. The director is responsible for planning and coordinating all fund-raising activities of the Society and for maintaining a constant, open communication with the marketing director of the Society.
Director -Program Services The Program Services Director is responsible for the activities of the Society with respect to merchandising, awards, special projects, archives, and community liaison.
Director-at-LargeA Director-at-Large is responsible for special projects and tasks, assisting other Directors where requested, and contributing to quorum at Board meetings.
Director-Ex-Officio  A Director – Ex-Officio serves as a non-voting member by reason of his office rather than being elected or appointed.

Loppet Committee

Position2023/2024
Chief of LoppetCharles World
Chief of SafetyTed Luyckx
Chief of CourseDan Leskiw
Ass’t Chief of CourseEric van Walsum
Chief of Stadium/LogisticsRandy Stebner
Ass’t Chief of StadiumVictoria Lee
Ass’t Chief of Food StationsRoss Johnson
Ass’t Chief of Food StationsGrant Chaney
Chief of Festival TentVacant
Chief of AlumniBrian Lucas
Chief of Emergency ResponseDave McCashin
Chief of Course SafetyQuinn McCashin
Chief of AlumniVacant
Chief of SignageCathy Schreiner
Chief of TransportationMike Stern
Chief of RegistrationKirsten van der Meer
Chief of Long StartDavid Makowsky
Chief of Short StartDave Cooper
Medical co-chiefJesse Lineham
Medical co-chiefSophie Lalonde-Bester
Chief of VolunteersMonica Wartenberg
Ass’t Chief of VolunteerAlex Zukowsky
Chief of Clothing ServicesKimberly Currie
Chief of Timing/Finish LineVictoria Lee
Recording SecretaryCarolene Kuschminder
Cooking Lake-Blackfoot PRA OperationsNic Cherepuschak
Chief of BarnebirkieRoberta Hyland
Chief of Barnebirkie CoursePaul Zimmerman
Chief of Full Moon BirkiePeter Kershaw

Description of Loppet Positions

 

Chief of LoppetThis official is responsible for the technical preparation, administration, execution and supervision of the loppet by chairing the loppet committee and supervising/coordinating the efforts of the loppet committee members ensuring each of these people complete their respective tasks.
Chief of SafetyThis official serves as the Loppet Committee member of the Safety and Environmental Committee (SEC). The Chief of Safety, in concert with the SEC, reviews and maintains the Birkie Safety and Environmental Manual and described safety and training procedures described therein.
Chief of Stadium Set Up/Take DownThis official plans the necessary lay-out, set-up and take-down of stadium (finish line and food tent/trailers/clothing tents/transport area).  On race day, responsible for heating/equipment relocations, clothing tents, environmental crew supervision. Also responsible for all signage within the Stadium Area.
Clothing CoordinatorThis official is responsible for coordinating the clothing bag drop-off at the start lines and the clothing tent in the stadium where skiers pick up their bags after finishing their event.
Chief of Equipment and LogisticsThis official is responsible for coordinating equipment requirements for stadium, starts and food stations; ordering the equipment;  and supervising the logistics of delivery of hard goods for the Birkie ski events (excluding food).
Chief of Finish Line and TimingFinish Line: This official is responsible for planning the requirements for the finish area:  oversee Finish line zone, finish stewards, traffic flow through the finish line(s) and work with the stadium set-up crew, and various crews in the area (timing, medical, awards, announcing). Official should have Level II certification.Timing: This official is responsible for recruiting and training of manual timers; procuring necessary timing equipment (manual); working with our Timing company in responding to timing and results problems/concerns. Results from timing chief may be coordinated by Chief of Registration.
Chief of Medical Services and SafetyThis official plans for the first aid and medical treatment that may be needed by participants on course, at the start and finish lines, volunteers and the general public attending the loppet event; recruits the required number of medical volunteers and coordinates the assignments and postings for event day; and supervises the medical response plan on event day from the command post at the finish line.
Chief of CourseThis official is responsible for properly preparing and maintaining the course to ensure the safety of the participants.
Course AssistantThis official is responsible for ensuring the satisfactory condition of the trail for the event.
Chief of RegistrationThis official is responsible for: monitoring on-line registration of all skiers; preparing reports as needed by race officials; coordinating the preparation of race packages; coordinating the distribution of race packages; and preparing start lists for officials and media. Provide registration information at the Long Start and process late package pick up.
Chief of Transportation and ParkingThis official is responsible for planning and implementing the transportation logistics to get participants to and from the site to and from the course. Responsible for all transportation and parking signage relating to skiers and spectators for all Birkie events.
Chief of Long StartsThis official is responsible for planning and implementing the physical set-up of the start area and the actual start of the long distance events at the Ukrainian Cultural Heritage Village or backup start as required. Responsible for all signage relating to the Long Start area.
Chief of Short StartsThis official coordinates the 13 km Mini-Birkie, 8 km Birkie Fun Ski and the 2/4 km Birkie Ole’s Tour events and starts; and may coordinate separate timing at a separate finish line if required. Responsible for set up of the Short Start area and related signage.
Chief of Festival TentThis official plans for the food and materials required for the finish line festival tent, then coordinates the distribution of refreshments in the festival tent on event day.  This official is also responsible for ordering of food supplies required for food station, therefore there is coordination required between the Chiefs of Festival Tent and Food Stations. Responsible for the disposal of organic, recycling and waste materials.
Chief of Food StationsThis official plans for the food requirements of the start area and on-course stations; recruits volunteer groups as food station crews, and supervises/ coordinates the delivery of the food products to the station crews. Responsible for all food station signage.
Chief of SignageThis official plans the signage requirements of all events and coordinates the distribution, setting up and dismantling of signs and banners where needed. Works with each Chief on signage requirements and obtains signs as necessary.
Chief of Emergency ResponseResponsible for recruitment and assignment of mobile Advanced Wilderness First Aid teams. Key role in placement of teams along course and in development of the Emergency Response Plan.
Chief of Course SafetyResponsible for recruitment and assignment of ski patrollers, both skiers and at fixed positions for course monitoring and control. Key role in communications with Patrollers and Food/Aid Stations. Acts as Liaison Officer with 911 services and Alberta Parks. Works from the designated Command Centre.
Volunteer CoordinatorThis official, working with Office staff, maintains a list of current and potential volunteers; assists loppet and Board committee members with meeting their need for volunteers; and coordinates volunteer recognition.
Recording SecretaryThis official records and compiles minutes of loppet committee meetings, maintains loppet committee files and distributes loppet committee information as required.
CommunicationsThis official is in charge of all loppet communications before, after and during the festival.

Marketing Committee

Marketing DirectorDelia Meenhorst
Social MediaAlma Gilbertson (Staff)
Marketing Concepts & Barnebirkie MarketingRoberta Hyland
Marketing Concepts AdvisorMarion Hinteregger
Marketing Community OutreachBrian Lucas
Media ReleasesDana Mauer
Graphic DesignDarlene Mitansky
Media RelationsDave Cooper (President), Delianne Meenhorst and Jess Phillips

The Marketing Team efforts are supported by Birkie Coordinator Jess Phillips &  Birkie Administrator Frank Potter.