Volunteer-Transportation

Drivers and Parking Control throughout the Birkie Site and into Sherwood Park.

Transportation gets stuff from here to there. Food, clothing, equipment – whatever needs to be moved. In addition to vehicles driven by volunteers, Transporation also ensures the shuttle buses to and from the sites run, parking and traffic control happens, and rental vehicles are sources.

Who is In Charge?

Context For All Roles

Transportation gets people and material into and out of the Birkie. 4×4 Drivers provides transport to our partner organizations running aid stations and provide emergency evacuation capacity. Buses to/from Waskahegan help to reduce the environmental footprint of the Birkie.

Safety Considerations: Safety briefings are conducted for all volunteer roles given the associated risks. All roles, including drivers, should plan for the weather conditions and dress appropriately.

• Drivers: valid license and a clean driving abstract. Vehicles must be operated with the utmost care and attention to both legal requirements (e.g. speed) and circumstances (e.g. slippery conditions). Drivers are required to walk around their vehicles before operating them and ideally pull into rather than back into parking spots.
• Parking and Traffic Control volunteers are issued Lighted Batons. Warm weather gear and good foot traction is critical.

Location: Drivers operate throughout the larger birkie site. Parking and traffic control volunteers are assigned to a single location per role.

Training: Virtual/in-person briefing in January will be required. An in-person award organization meeting will be held closer to the Birkie. Attendance at the Volunteer Orientation the week of the Birkie is highly recommended. Awards Lead will provide mentorship and guidance.

Roles Needed

Role Specifics	Role Details
Role ID, Area and Title:	100-Transport-Chief
Description	Responsible for shuttle and bus transportation between Sherwood Park, Waskehegan, UCHV, and Edmonton, food station/ back country transport, parking, and traffic control, and coordinating rental vehicles for shuttle drivers and chiefs.
Volunteer Requirements	Excellent organizational skill and attention to details. Experience in the transportation industry is an asset. Maturity, judgement, and situational awareness to support Transportation’s role in the Emergency Response Plan.
When Needed	40-50 hours pre-Birkie arranging contracts and planning transportation. Intermittently onsite Birkie week for 20-40 hours making final arrangements and trouble shooting. 10 hours post Birkie, ensuring vehicles are returned to rental organizations, debriefing, etc.
Times Needed	Intermittent fall to the end of January. More consistent presence Birkie week. Intermittent post-Birkie.
Number Needed	1

Role Specifics	Role Details
Role ID, Area and Title:	101-Transport-16 ft cube van Driver
Description	Mover of large or bulky material across the Birkie Site.
Volunteer Requirements	Valid Class 5 Alberta Driver’s license (or higher or equivalent). Must be at least 25 years of age and have a clean driver’s record. Ability to lift moderate amounts as well as climb in/out of the van.
When Needed	Throughout Birkie week and the following Monday. Pick up and drop off the van.
Times Needed	Intermittent Birkie week per logistical requirements; about 40-60 hours.
Number Needed	1

Role Specifics	Role Details
Role ID, Area and Title:	102-Transport-4×4 Driver
Description	Provides planned transportation to/from the respective aid stations for our partner organizations. They remain on standby to transport retired or injure skiers; or to support an emergency evacuation.
Volunteer Requirements	Valid Class 5 Alberta Driver’s license (or higher or equivalent). Must be at least 25 years of age and have a clean driver’s record. Good navigation skills. Comfortable driving on rough snow-covered tracks and using two-way radios or communicating in a command & control environment is an asset.
When Needed	Pickup vehicles Friday of Birkie Week and then Birkie Saturday; return vehicle by Sunday noon
Times Needed	Intermittent for pick up and drop off the vehicle (1-2 hours). Early morning Birkie Saturday ending late in the afternoon (10 hours)
Number Needed	10

Role Specifics	Role Details
Role ID, Area and Title:	103-Transport-CCA Trailer
Description	Based on location of the CCA Trailer, plan a trip to pick it up and transport it to the Birkie.
Volunteer Requirements	Valid Class 5 Alberta Driver’s license (or higher or equivalent) and have a vehicle capable of towing a trailer.
When Needed	Intermittent and as the trailer is available.
Times Needed	Variable
Number Needed	1

Role Specifics	Role Details
Role ID, Area and Title:	104-Transport-Clothing truck Driver
Description	Working with the Chief of Clothing Tent, transport skier packages from the 55 and 31km starts to the Finish line.
Volunteer Requirements	Valid Class 5 Alberta Driver’s license (or higher or equivalent). Must be at least 25 years of age and have a clean driver’s record. Ability to lift moderate amounts as well as climb in/out of the van.
When Needed	Friday afternoon and Birkie Saturday.
Times Needed	Early morning to early afternoon (6-8 hours)
Number Needed	1

Role Specifics	Role Details
Role ID, Area and Title:	105-Transport-Hotel Shuttle Driver
Description	Driving a 15-seat passenger van, provides early morning shuttling skiers from the partner hotel (Four Points by Sheraton, Sherwood Park) to UCHV (Ukrainian Cultural Heritage Village) for long start. Then used at Waskehegan to shuttle people from gate to finish area. During the day, shuttling VIPs, retired skiers, other sorties as designated by the Chief.
Volunteer Requirements	Good customer service. Valid Class 5 Alberta Driver’s license (or higher or equivalent). Must be at least 25 years of age and have a clean driver’s record. Good navigation skills. Comfortable using two-way radios or communicating in a command & control environment is an asset.
When Needed	Long Birkie Saturday starting around 6am and finishing in the late afternoon. Pick up and drop off the vehicle in advance of the Birkie and afterwards.
Times Needed	Intermittent for pick up and drop off the vehicle (1-2 hours). Early morning Birkie Saturday ending late in the afternoon (10 hours)
Number Needed	1

Role Specifics	Role Details
Role ID, Area and Title:	106-Transport-Parking & Traffic Control – AM
Description	Direct and control traffic coming into Waskahegan. Tactfully turn away unauthorized vehicles. Stack vehicles to maximize limited space available.
Volunteer Requirements	Customer service, maturity, tact, and situational awareness to escalate as required. Volunteers work outdoors although have a warmup tent.
When Needed	Customer service, maturity, tact, and situational awareness to escalate as required. Volunteers work outdoors although have a warmup tent. Birkie Saturday.
Times Needed	Two shifts, 8am to 12:30pm and 12pm to 4pm.
Number Needed	3

Role Specifics	Role Details
Role ID, Area and Title:	107-Transport-Parking & Traffic Control – PM
Description	Direct and control traffic coming into Waskahegan. Tactfully turn away unauthorized vehicles. Stack vehicles to maximize limited space available.
Volunteer Requirements	Customer service, maturity, tact, and situational awareness to escalate as required. Volunteers work outdoors although have a warmup tent.
When Needed	Customer service, maturity, tact, and situational awareness to escalate as required. Volunteers work outdoors although have a warmup tent. Birkie Saturday.
Times Needed	Two shifts, 8am to 12:30pm and 12pm to 4pm.
Number Needed	3